General Tab

Details

• Last Name - Enter the employee's last name.
• First Name - Enter the employee's first name.
• M.I. - Enter the employee's middle initial.
• Name At Terminal (FaceIN Only) - An alternate name, such as a nickname, that will be displayed on the FaceIN clockFR650 or FR700 clock.
• Email Address - the employee can use this email address for logging into the Web Portal or Mobile Application.  The email address field is required if an employee is given access to the Mobile Application.
• Employee Number - The identifier used to link the employee in PayClock to the same employee in your payroll software.  Leave this field at its default value if you are not exporting payroll data.
• Employee PIN - This is the number the employee will use when punching at a clock with a PIN. The PIN field allows for up to six numbers that can be from 1 through 999999. The PIN must be entered exactly at the clock as it was set up in PayClock Online. If leading zeroes were entered in PayClock, they must also be entered by the employee at the clock. Please Note: The employee PIN is used when logging into the PayClock Employee Portal and an email address is not set up for the employee or when using the PayClock Mobile Website.
• Badge Number - Enter the badge number that is printed on the badge that the employee will use when punching at the clock. Leave this field at its default value if the clock doesn't use a badge.

Classification

• Type of Employee - Select from the available options; Regular, Temporary, Seasonal, Contract, Full-Time or Part-Time.  This field can be used to filter the list of employees in the Timecards and Reports area.
• Pay Class - Select from the list the pay class that will be used to calculate the employee's time.  The selection will determine which pay period and overtime rules will be applied.
• Home Location - Select which location the employee will be assigned to by default.
• Home Department - Select which department the employee will be assigned to by default.  The selected Home Location will determine what departments are available in the list.
• Time Off Request Supervisor - Select which Supervisor or Administrator will be able to approve or deny the selected employee's time off request.

Status

• Date of Hire - Set the employee's hire date.  by default the current date will be set when the employee is added.
• Inactive - Use this option if the employee will temporarily stop working.  An example would be an employee leaving on maternity elave.  After selecting the Inactive option, set the effective date.
• Terminated - Use this option when an employee is released and will stop working for the company.  After selecting the Terminated option, set the effective date. When an employee is Terminated, all scheduled email reports will be deleted as well as all finger and face enrollments. If the employee is rehired, they will be required to be enrolled again. Pending time off requests will be transferred to the default admin user.

Wed 04/15/2026